Pasting Text for Better Formatting

By Deborah Savadra

If you’re like most lawyers, you recycle text from other documents a lot. But cutting-and-pasting is a frequent source of formatting disasters in Microsoft Word. Instead of always using CTRL-V when pasting text, take an extra split second to preview your paste result so you can move on with your editing faster.

If you’re recycling text from another document, you may want to preserve some of its original formatting, such as italicized cases, but drop other formatting that doesn’t match your current document, like fonts or paragraph settings.

Use Paste-Previews Before Pasting Text

The Paste button on the Home tab allows you to preview what your text will look like once pasted so you can avoid having to fix the formatting in your newly-pasted text.

Simply click the drop-down arrow under the Paste button on the Home tab. Then hover your mouse over each of the choices and look at your document to see a preview of how it’ll look once pasted. Click the winner to paste…

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