How to Set Follow-up Reminders for Email in Outlook

By Deborah Savadra

In Outlook 2016, when you hover your mouse over a particular message in any folder, you’ll notice an outline of a flag icon. However, if your email is set up with the IMAP protocol rather than POP3 or Exchange Server, your options for flagging a message for follow-up are limited. You can still flag messages, but there aren’t any options for reminders for yourself or your recipients.

Here’s a method for setting up reminders that works regardless of how your email account is set up.

How to Set Reminders by Turning Outlook Emails into Tasks

Simply select the email you want to be reminded of, then hold down the right mouse button (not the left one you normally click with) and drag the message down to Tasks. Release the mouse button, and you’ll be presented with three choices:

  • Copy as Task with Text. This leaves the original email in your Inbox or other folder and embeds the text of the email in a new Task. If you were to use the left mouse button to drag your email to the Tasks folder, this is the default.
  • Copy as Task with Attachment. This leaves the original email in your Inbox or other folder and embeds the email in your new Task as an attachment. This choice is particularly useful if the original email has attachments itself that you’d want to be able to open and view from the Task.
  • Move as Task with Attachment. This embeds the email into your new Task just like the previous choice, except it does not leave the original email in your Inbox or other folders…

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