Collaborative editing and recycling text often result in formatting disasters. If you’ve ever pulled text from other documents into your current document — or you’ve let others edit them — you’ve probably seen some real formatting nightmares.
Fortunately, it’s easy to get the text back on track with three shortcut keys you’ll want to keep on a sticky note next to your monitor.
Three Essential Shortcut Keys
1. First, if the text has the wrong font formatting — font mismatches, bold, underline or italics — select the text and press Ctrl+Space. That fixes character-level formatting while leaving paragraph-level formatting such as spacing and indentation intact.
2. If you’ve got the opposite problem — weird indents, incorrect line spacing, or extra spaces before or after paragraphs — place your cursor anywhere inside the paragraph and press Ctrl+Q. That removes paragraph-level formatting while leaving character-level formatting such as italics in place…
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