Nuke Word Formatting and Start Over

By Deborah Savadra

Collaborative editing and recycling text often result in formatting disasters. If you’ve ever pulled text from other documents into your current document — or you’ve let others edit them — you’ve probably seen some real formatting nightmares.

Fortunately, it’s easy to get the text back on track with three shortcut keys you’ll want to keep on a sticky note next to your monitor.

Three Essential Shortcut Keys

1. First, if the text has the wrong font formatting — font mismatches, bold, underline or italics — select the text and press Ctrl+Space. That fixes character-level formatting while leaving paragraph-level formatting such as spacing and indentation intact.

2. If you’ve got the opposite problem — weird indents, incorrect line spacing, or extra spaces before or after paragraphs — place your cursor anywhere inside the paragraph and press Ctrl+Q. That removes paragraph-level formatting while leaving character-level formatting such as italics in place…

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